Now that you have created your projects, invited your team, scheduled your meeting, it's time to get ready for documenting your meeting minutes.
How to view your meeting room?
There are two ways where you can view your meeting room:
First: You can have a quick view of your meeting, just go to meetings and select your meeting. You'll then see a variety of sections (we'll call them tiles later on in the meeting room) on the right, and for each there's an edit button where you can edit meeting objective, set time for agenda items and edit meeting attendees. These sections are able to collapse or expand for a better view.
Second: Click on the view button to have a detailed view for your meeting room.
How to set up your meeting room?
The meeting room has 7 main tiles; agenda, attendees, notes, actions, decisions, files, and audio.
Notes, actions & files have two visibility modes:
- Public: This is seen and shared by all meeting attendees.
- Private: visible only to each user alone.
You can see which projects your meetings belong to via Breadcrumb Navigation. Collapse or expand meeting room tiles anytime for a better view.
- View the agreed agenda or add suggested agenda items and time.
- Edit, delete, move to suggested, complete or add sub agenda items
- Rearrange your agenda items.
- Start/end agenda items during the meeting
Record the meeting attendance with a few clicks along with the visual seating arrangement. From the attendees tile, you can manage and send meeting invitations to attendees.
Manage your attendees: Add or remove attendees, invite guests, change roles, set attendees as present or absent.
Send invitations: You can select members to send meeting invitation, add message, or include agenda.
Jot down your own to-do’s privately and view the public notes taken. Take notes on a full-screen view.
Directly select your notes to set as agenda, action, or decision item.
Here you can upload any audio related to your meetings. Meetings audio recorded by video conferencing tools as Zoom will be automatically uploaded to your meeting.
You can play your audio, download and edit audio name or delete. You can also change audio speed from settings.
On the decision tile, you'll find two sections, the decisions taken and the call for vote section . Select the (+) icon to add new decisions. You can move decisions to the call for vote section. Check the drop-down menu to manage, edit, end or delete votes.
Directly upload files (private or public). Select more options to view the file, rename, download or delete. Share public files to private or from private to public.
Through the meeting timer, you can start, pause and finish your meeting. Check the drop-down menu for more options to edit your meeting or reset meeting timer, copy meeting link to share or delete the meeting.
Want to share the MOM (minutes of meeting) to your meeting attendees?
You can view your MOM anytime, whether after or during your meeting, just easily click on the view MOM icon to access the dropdown list to view your MOM, where the public MOM option includes all the tiles, on opposed to the private one which only includes the privately set actions and notes tiles.
You can also share MOM (through email or Slack), print or download it.