After the meeting ends, attendees need to formally review and approve the meeting minutes to ensure that everything is recorded as discussed during the meeting. Here's how adam.ai streamlines the approval process, along with versioning the MoM which allows viewing any changes made to the minutes of that meeting.
Note: This feature is available on the Pro plan.
How to create MoM Approval and Versioning?
Head to your meetings, select a meeting and view the meeting room, where you'll find the Meeting Minutes tile. Only the meeting coordinator can generate versions of the MoM, which is done by clicking on the Create MoM button.
Note: You can only view the create MoM button after you finish your meeting.
Meeting attendees will then receive an email to approve the MoM. When they follow the link provided in the email, they'll find it's the meeting room and they can view the pending MoM by clicking on the view icon as shown below.
Here's how the MOM would look like then:
Note: Either you approve or disapprove, you can always edit your vote.
Attendees can add comments and have discussions, that are then used as a reference for the meeting coordinator to determine whether to make changes and generate a new version of the MoM, or simply set that existing one as the approved one.
Note: Only the meeting coordinator can set the MoM as approved.
A meeting coordinator can view all attendees' votes in a condensed view like in this window.
Here's how the final MoM version looks like when added in the meeting tile
And here's the final view of the approved MoM, where you can email, share via Slack, print, and download.
Note: While the approval process takes place, attendees can only have the option to view their private MoM. The public MoM won't be available to view unless its approval is confirmed by the coordinator.